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REQUESTS FOR PROPOSALS FOR SERVICES: Hazardous Fuels Reduction on City of South Lake Tahoe Airport

UPDATED August 30, 2018

Lake Valley Fire Protection District is Seeking Proposals for Hazardous Fuels Reduction on City of South Lake Tahoe Airport Property RFP Issue Date: Monday, August 13th, 2018

RFP Issue Date: Monday, August 13th, 2018
Proposal Due Date: Monday, September 5th, 2018

The Lake Valley Fire Protection District (LVFPD) is seeking proposals for Hazardous Fuels Reduction services on the City of South Lake Tahoe Property located at the South Lake Tahoe Airport.  The project totals approximately 58 acres.  Project operations include the cutting, removal, and/or rearrangement of fuels to meet the vegetation treatment specifications of the Cal Fire Forest Fire Prevention Exemption Pilot Project. There may be a need to conduct hand felling/thinning in certain areas where mechanical equipment access is not feasible or prohibited.  To the extent possible, hazardous fuels designated for removal shall be hauled off-site or otherwise processed on site.  Ownership of the harvested or chipped material will be vested in the successful contractor, and to the extent possible, must include delivery of all material processed at negotiated rates to a utilization facility. The successful contractor will be financially responsible for completing a Timber Tax Harvest Report and Timber Tax Return for any harvested timber throughout the project. LVFPD does not guarantee the amount of timber on the Project Area. Details of specifications and performance requirements can be found under Section B titled Vegetation Management Plan.

Download the full RFP (3MB PDF - updated 8/30/18)

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Changes Coming to Lake Valley Chipping Program

Lake Valley Fire is in the process of entering into a cooperative agreement with Tahoe Douglas Fire Protection District to provide grant funded chipping to the Lake Valley community. As part of this agreement, the Tahoe Douglas "Zephyr Crew" Wildland Firefighters will provide chipping and if needed can be detailed to wildland fire assignments in Lake Valley.

Another benefit is the assistance from Tahoe Douglas Fire Protection District's Forester John Pickett. Pickett is a California registed Forester and long time local of the community.   

Please be patient as we make this transition. Should you need assistance please call the chipping line at 530-577-CHIP (2447). This number will be monitored by Lake Valley's Prevention Officer,Teri Tucker. Should there be a delay in response please bare with us.      We  will get back to you ASAP. We hope to be up to full operations by the end June, at the latest.  

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Request for Bids: Training Facility

The Lake Valley Fire Protection District (LVFPD) is seeking bids for the delivery and on site assembly of a training facility.

Bidders interested in providing this service shall submit bids. The Bidder selected will provide a facility as described in the “scope of services” section and as detailed in the Project Plans.

TIME REQUIREMENTS

ISSUE DATE March 8, 2018

BID DUE DATE April 9, 2018, by 5:00 p.m. (PDT)

DATE OF CONTRACT AWARD

ON OR NEAR April 12, 2018

Bids must be received no later than 5:00 pm on April 9, 2018. If mail delivery is used, the proposer should mail the bid early enough to provide for arrival by this deadline. Proposer uses mail or courier service at his own risk. El Dorado Transit will not be liable or responsible for any late delivery of bids. Postmarks will not be accepted. Bids will be opened publicly and read aloud at that time.

Download Bid Documents

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Competitive Entry Level Exam and Job Announcement For: Apprentice Firefighter/Paramedic

Lake Valley Fire Protection District is an “all risk” emergency services agency, primarily serving the residents of El Dorado County in the Lake Tahoe Basin area. Our jurisdiction extends north to include Emerald Bay on Hwy 89, west to Twin Bridges on Hwy 50, south to the intersection of Hwy 88 and Hwy 89 in Alpine County, and east to the Nevada State line not including the City of South Lake Tahoe.

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Contractual Award Under Phase-I Program Timberland Environmental Impact Report Awarded

Wildfire Prevention Division

December 20, 2017

Contractual Award Under Phase-I Program Timberland Environmental Impact Report Awarded

Lake Valley Fire Protection District (District) and evaluation team reviewed and evaluated the proposals received using the evaluation criteria outlined in the RFP, interview rankings, and reference checks.

The Lake Valley Fire Protection District is hereby announcing its conditional contract award to the following bidder:

  • Ascent Environmental

The bidder listed above received the evaluation team’s highest combined rankings. As provided in the RFP, the Notice of Conditional Contract Award is subject to execution of a written contract and, as a result, this Notice does NOT constitute the formation of a contract between the District and the apparent successful bidder.

As stated in the RFP, following announcement of this award decision, all submissions in response to the RFP are considered public records available for public inspection pursuant to the California Public Records Act (Govt. Code § 6250 et seq.).

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Lake Valley Fire's Holiday Engine Schedule

LAKE VALLEY FIRE PROTECTION DISTRICT

HOLIDAY ENGINE SCHEDULE

Happy holidays from Lake Valley FPD! Here is the schedule for our Holiday engine to drive through our community neighborhoods.  If you have any questions, please don’t hesitate to call us!

December 11 – Echo View Estates, Tahoe Mountain Road, Mule Deer Circle

December 12 – Lake Tahoe Blvd from Boulder Mountain Drive to Grizzly Mountain Drive

December 13 – West side of North Upper Truckee from Zuni Street Highway 50, Chiapa Drive

December 14 – East side of North Upper Truckee from Grizzly Mountain to West San Bernardino Ave.

December 15 – Christmas Valley from Highway 50 to Grass Lake Road

December 16 –North side of Highway 50 in Meyers (lower Apache, Magnet School), behind Station 7     (Cornelian Drive, Navahoe Drive, Cheyenne Drive).

December 17 – North of Pioneer Trail from Highway 50 to Elks Club (Southern Pines Drive, Tionontati     Street, Meadow Vale Drive), Player Drive

December 18 – Upper Apache Drive and Mandan Street

December 19 – Pioneer Trail from Busch Way to Washoan Blvd (Glen Eagles Drive, Hekpa Drive)

December 20 – Pioneer Trail from Washoan Blvd to Jicarilla Drive (Apalachee Drive, Nadowa Street,        Susquehana Drive)

December 21 – Kokanee Estates (Marshall Trail, High Meadow Trail)

December 22 – Golden Bear Trail, Meadow View Estates (Plateau Circle, Cattleman’s Trail)

December 23 – Cold Creek Trail, Del Norte Street, Black Bart from Pioneer Trail to Meadow Crest Drive

Kileigh Labrado

Public Information Officer

Lake Valley Fire Protection District

530-577-3737

labrado@caltahoefire.net

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PTEIR RFP Phase-I Questions from Potential Bidders

PTEIR RFP Phase-I Questions from Potential Bidders                                                                                     

October 16, 2017

    1. Please elaborate on what you view as Commercial vs Non-commercial fuel reduction and forest restoration projects; and how these practices may differ in terms of treatment unit size, parcel aggregation (town lots), commercial product sale/give-away. (i.e. does giving away the firewood or mulch constituent a commercial action?)

Answer: Commercial purposes are defined as:

(a) the cutting or removal of trees that are processed into logs, lumber, or other wood products (e.g., firewood or mulch) and offered for sale, barter, exchange, or trade (giving away forest products is not commercial purposes under this definition), or (b) the cutting or removal of trees or other forest products during the conversion of timberlands to land uses other than the growing of timber (see PRC § 4527). 

It is anticipated that operations under the PTEIR will involve fuel reduction activities either incidental to a commercial project or as a stand-alone activity. These may include mastication, chipping, pile and burning, broadcast burning, pre-commercial thinning, or other activities designed to reduce the vertical and horizontal continuity of vegetative fuels.  Non-commercial fuel reduction projects are more likely to involve manual treatments and treat smaller acreage than those undertaken for commercial purposes, which would involve mechanical treatments and generally more acres.  Either treatment may be performed on a “town lot” (urban Intermix parcels) based on an evaluation of the forest conditions on the lot and surrounding parcels relative to the desired post-project forest conditions.  The definition of “commercial purposes” is not limited by the size of the area being treated, the parcel zoning, or the existing use of the parcel.

    1. Do you anticipate the recommendations for EIR analysis will include all the harvest activities for Categories 1-6 of the Timber Waiver (Board Order No. R6T-2014-0030)? Meaning, will Lahontan’s “201x Timber waiver” be based solely on the resource impact evaluations developed for the PTEIR?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy. Tasks and Deliverables item #3, Analysis Strategy Development, includes the work required to identify an optimal analysis approach for Phase-II.  Activities conducted under the PTEIR will require permitting through the Lahontan Regional Water Quality Control Board.  Whether Lahontan’s Timber Waiver can be met through programmatic analysis in the PTEIR or will require subsequent PTHP level analysis will be determined in the Phase-I analysis.    

    1. Forward looking period of analysis: CEQA documents require the consideration of likely foreseeable future actions with regards to cumulative impacts etc. What is the foreseeable planning period for the PTEIR to be developed in Phase-I? (i.e. 3-yr, 5-yr, 20-yr outlook). Response may impact how we would approach the data evaluation in Phase-I.

Answer: Relevant to Tasks and Deliverables Item #2(a), current and planned projects in the vicinity of the project area is limited to those that have already begun and Reasonably Foreseeable Probable Future Projects as defined in the Forest Practice Rules (14 CCR § 895.1).

The period of analysis for projects implemented through the PTEIR is an expected recommendation from Tasks and Deliverables Item #3. Existing guidance documentation such as the Lake Tahoe Basin Community Wildfire Protection Plan and Lake Tahoe Basin Multi-jurisdictional Fuel Reduction and Wildfire Prevention Strategy are existing guidance documents that provide general outlook of future forest management projects.

  1. Do you foresee that a Programmatic Agreement (PA) with SHPO will be part of the Cultural Resource plan for the PTEIR, as a means of reducing CAL FIRE Cultural Resource staff labor?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  Tasks and Deliverables item #3, Analysis Strategy Development, includes the work required to identify an optimal analysis approach for Phase-II.  Activities conducted under the PTEIR will require scoping and surveying for archaeologic resources.  How to most efficiently accomplish this will be determined in the Phase-I analysis.

A discussion of this topic can be found in the document Guidance in the Preparation and Review of Program Timberland Environmental Impact Reports (PTEIRs; see pgs. 9-13) included in this RFP or on the Board of Forestry’s website: http://www.bof.fire.ca.gov/board_business/board_memorandums_and_guidance_documents/board_memorandums_and_guidance_documents/final_pteir_guidance_updated_072914_by_tb.pdf.    

    1. Will the existing fire fuel management datasets/GIS’s such as the CWPP North Tahoe Fuels Treatment Maps/Urban-Interface Maps be used? What other veg-fuel dataset do you foresee including in the Phase-I effort?

Answer: Sufficient data should be provided to support any recommendations presented as a result of the Phase-I analysis.  The data provided should be sufficient to support the most efficient and optimal analysis approach for Phase-II.  Tahoe Fire and Fuels Team members will be available for consultation on currently available datasets

    1. Are there any categories of land you would exclude from the project due to other issues of governance, for example: ESA Section 107 designated habitat, WOUS, Existing Section 106 registered sites or buffers?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  Tasks and Deliverables item #3, Analysis Strategy Development, includes the work required to identify an optimal analysis approach for Phase-II.  The analysis should consider activities conducted under the PTEIR and the most efficient or optimal approach for determining potential impacts associated with activities adjacent to or on various categories of land that could be impacted by the projects.

    1. What vegetation management treatments in SEZ’s might be evaluated?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  Tasks and Deliverables item #3, Analysis Strategy Development, includes the work required to identify an optimal analysis approach for Phase-II.  Activities conducted under the PTEIR could require permitting through various federal, state and local agencies. The analysis should consider constraints and benefits for a variety of treatments to determine the optimal suite of treatments that will achieve the goals of the project under the identified constraints.

    1. Do you have an anticipated duration of the Phase-I effort?

Answer: The anticipated duration for Phase-I efforts is to not exceed more than 6 months from the inception date.

    1. What is the anticipated budget for Phase-I or budget range?

Answer: The anticipated budget for Phase-I is not to exceed 10% of the maximum overall budget for Phase-I and Phase-II.  The overall contracted budget for Phase-I and Phase-II is $1,000,000.

  1. What are the treatment options you desire to include for analysis in the PTEIR?

Answer: The list of treatment methodologies have not been determined and would be developed in consultation with LVFPD, CAL FIRE, other partners, and the consultant. As the project evolves, new options may emerge.  Ideally, the PTEIR will provide flexibility in using an array of treatment options to implement a project. 

  1. Based on experience with previous planning efforts, where do you envision the majority of the consultant’s time would be focused during the project?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy. Refer to Guidance in the Preparation and Review of Program Timberland Environmental Impact Reports, which states “A PTEIR that addresses potential resource impacts specifically and in detail is likely to result in most subsequent Program Timber Harvesting Plans (PTHPs) being found in scope. However, where the analysis is general, or deferred to a later time, the potential for PTHPs to be found to be out of scope increases. It will be up to the PTEIR preparer to strike a balance between programmatic review and project level review that meets their objectives.” Evaluating the sources of information that are already available in the Lake Tahoe Basin and recommendations for analysis of resources will allow project level efficiency to be maximized, and would take into account elements that cannot be analyzed at the programmatic scale.

  1. Is it acceptable to use Registered Professional Foresters to survey for cultural resources?

Answer:   CAL FIRE archeological staff signs off on cultural resource record reviews and proposed mitigations. Certified Archeological Surveyors may be utilized pursuant to 14 CCR § 929 where applicable to conduct cultural resource surveys associated with timber harvesting. 

  1. Is Phase-I of the project anticipated to include all project steps prior to scoping?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  The results from Phase-I are anticipated to be used as decision support and guidance for Phase-II (the development of the PTEIR and related components).  The consultant will not produce the RFP for Phase-II.

  1. Can cost proposals be kept confidential?

Answer: Information pertaining to bidder or potential bidder sub-contractor staff salaries, wages, benefits, and other sensitive financial data which the bidder does not wish to be disclosed to other than District personnel involved in the evaluation of contract administration will be kept confidential, if identified as follows:

Pages should be included in a separate, sealed envelope within the main proposal package and marked in boldface in the center of the envelope as “Confidential”.

Each page shall be identified in boldface at the top and bottom as “Confidential”.

Finally, any section of the proposal which is to remain confidential should, in addition, be so marked in boldface on the title page of that section.

  1. Are there projects that are anticipated for immediate implementation, and would therefore require additional upfront analysis?

Answer: The current expectation is that all future projects will be treated programmatically under the PTEIR.  Any additional analysis for site-specific activities under a PTHP will be deferred until the preparation of that PTHP.

  1. Are specific geographic information system software packages required to be used by the consultant?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  There is no expectation of specific software packages or vendors to utilize during the project.  In general, however, resulting data should be provided in formats that can be utilized in ESRI software and general office software.

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Notice of Vacancy

NOTICE OF VACANCY

LAKE VALLEY FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS

DIRECTOR-AT-LARGE

Notice is hereby given that there is a vacancy for the position of Director-at-Large with the Lake Valley Fire Protection District.

The Board intends to interview and appoint a person to fill the vacancy on Thursday, October 19, 2017 at a Special Board Meeting beginning at 6:00 pm at the District Office, 2211 Keetak Street, South Lake Tahoe, CA 96150.

The District is currently seeking applicants to fill the vacant Board position. All applications should include a statement of interest and a resume. The applicant must be a resident and a qualified elector within the District. Board meetings are held monthly.

Applications should be filed with the Clerk of the Board, Kileigh Labrado at the District office in person, U.S. Mail, or emailed to larbrado@caltahoefire.net  All applications must be received by 5:00 pm on Wed, Oct 18, 2017.

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Pre-Proposal Meeting

"Please RSVP if you plan on attending or calling in to the pre-proposal meeting on September 25, 2017.  Address all RSVPs to jirka@caltahoefire.net by Friday September 22, 2017."

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Request For Proposals for Services

Lake Valley Fire Protection District is seeking proposals for Phase-I of the Program Timberland Environmental Impact Report for the Lake Tahoe basin, California

Issue Date: September 18, 2017

RFP Due Date: 4:00 P.M. PST November 6, 2017

  • Questions and Inquiries Pertaining To The RFP Are Due on October 2, 2017 By 4:00 P.M. PST
  • Proposals Received After The Due Date Will Be Returned Unopened!

Download the RFP: PTEIR RFP Phase-I

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